2015 AGM Minutes November 14,2015
Nov 16, 2015 20:22:40 GMT -4
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Post by jiberty on Nov 16, 2015 20:22:40 GMT -4
November 14, 2015
Annual General Meeting 2015
Nova Scotia Jeep Club North Nova Chapter
Held at: West River Fire Hall, Pictou County
Meeting Notes
Attending
Aaron, John, Stephanie, Kevin, Cindy, Chris F., Wade, Michelle, Ray, Wanda, David D., Chris E., Stevie, David W., Jared, Barb, Sharalee, Blake, Leigh, Dawn, Kyle, Katie, Tommy, Tammy and lots of little Jeeple. 25 in total + children
Announcements
Called to Order at 1:15 p.m.
• John advises Membership Numbers Up From 7 in 2013 to 31 to date
• Club Insurance: Discussed about what it pays for and covers as a Member
• State of Finances: Membership advised on current payouts required by the NSJC and other club purchases for BBQ's, Banners and the like.
• David Webber requests that the Donation for use of the Fire hall be instead re-directed to the benefit for Chris Pitts. Membership Voted and agreed by majority vote.
• New Member Entry Clarification: It was discussed and agreed that a new prospect will require 51% of the active paid membership. If voting in a new member is not possible due to lack of numbers present, the vote will be deferred to an online poll.
• Trails Clearing and Trail Pre-Runs: 1) It was discussed and agreed that Trail Clearing is needed and that any group that takes on that task attempt to limit themselves to a small, 3-4 Jeeps participating total. 2) As well this rule should apply to Pre-Runs to avoid light turnouts on the actual run.
• I.W.K. Piggy Bank: It was discussed and agreed that for the time being we will continue on with collecting donations until further discussion to resolve which department that will be the recipient of these at the I.W.K. via online poll.
• Chapter Supported Charity: It was discussed and agreed that supporting any other charity would be handled on a case by case basis by membership.
• Social Committee: It was discussed and agreed to form a social committee to be made up of the following Members; Jared, Sharalee, Kevin, David W. and Tammy. Social Committee will handle Coffee Nights, Parades, Club Functions etc.
• Facebook Coffee Night Page: It was discussed and agreed to add in a calendar format if possible to the page and post upcoming coffee night dates well in advance. As well, to add in a possible rotating weekend coffee meet for either Saturdays or Sundays to help boost membership.
• Atlantic Chrysler: It was discussed and agreed that the chapter will move forward to work with them for potential events and/or considerations for Members. Members currently Involved; Ray, Kevin, Leigh.
• ProBoards ( NSJC Forum): It was discussed and agreed that the use of the ProBoards platform should be utilized at members discretion, but that all Members be involved in a ProBoards 101 type discussion if the help is required. Later agreed to do the same for Facebook as needed.
• Tee Shirts: It was discussed and agreed that Tee Shirt ordering should proceed with purchase to be paid entirely by Members that are buying them. No cost to the Club.
• 5 min break
Discussion
Open discussion was largely about the Facebook pages and it was agreed that the removal of the RUNS page would happen. 1) The run details,ie: Meet Location, Date, Time and rough geographical location, are to be posted in the COFFEE Night page with no direct mention of exact trail location. 2) All pics posted on the coffee night page are to be COFFEE NIGHT RELATED ONLY. 3) All precise details of our runs are ONLY to be posted on Either the Members Only page or the Forum. 4) All TRAIL pics are to be posted on either the Members Only or Forum pages. 5) Details of exact run location will be made by ANY active Member if requested by a NON-Member, at the Members' discretion. NOTE: RE-OPENED FOR FURTHER DISCUSSION AND VOTE VIA FACEBOOK
Additionally, it was discussed and agreed we will make changes to the elimination of old banners floating around, In the future, New members will be asked to remove their banner prior to their Jeep being sold. As well, Stephanie and Jared have offered to look into any legal way to enforce this if necessary.
VOTING OF THE EXECUTIVE
All Positions Were Available
President- John Snyder
Vice President- Aaron Crossman
Secretary- Blake Haley
Treasurer- Stephanie Brent
TrailMasters- Kevin Boutilier and Chris "Monster" Fraser
Membership Coordinator- Leigh Mader
All Positions were voted on and passed by Membership by majority vote.
Final item discussed: Jam Committee- None to be formed at this moment.
Meeting Closed at 3:20 p.m.
Potluck Dinner is Served
Annual General Meeting 2015
Nova Scotia Jeep Club North Nova Chapter
Held at: West River Fire Hall, Pictou County
Meeting Notes
Attending
Aaron, John, Stephanie, Kevin, Cindy, Chris F., Wade, Michelle, Ray, Wanda, David D., Chris E., Stevie, David W., Jared, Barb, Sharalee, Blake, Leigh, Dawn, Kyle, Katie, Tommy, Tammy and lots of little Jeeple. 25 in total + children
Announcements
Called to Order at 1:15 p.m.
• John advises Membership Numbers Up From 7 in 2013 to 31 to date
• Club Insurance: Discussed about what it pays for and covers as a Member
• State of Finances: Membership advised on current payouts required by the NSJC and other club purchases for BBQ's, Banners and the like.
• David Webber requests that the Donation for use of the Fire hall be instead re-directed to the benefit for Chris Pitts. Membership Voted and agreed by majority vote.
• New Member Entry Clarification: It was discussed and agreed that a new prospect will require 51% of the active paid membership. If voting in a new member is not possible due to lack of numbers present, the vote will be deferred to an online poll.
• Trails Clearing and Trail Pre-Runs: 1) It was discussed and agreed that Trail Clearing is needed and that any group that takes on that task attempt to limit themselves to a small, 3-4 Jeeps participating total. 2) As well this rule should apply to Pre-Runs to avoid light turnouts on the actual run.
• I.W.K. Piggy Bank: It was discussed and agreed that for the time being we will continue on with collecting donations until further discussion to resolve which department that will be the recipient of these at the I.W.K. via online poll.
• Chapter Supported Charity: It was discussed and agreed that supporting any other charity would be handled on a case by case basis by membership.
• Social Committee: It was discussed and agreed to form a social committee to be made up of the following Members; Jared, Sharalee, Kevin, David W. and Tammy. Social Committee will handle Coffee Nights, Parades, Club Functions etc.
• Facebook Coffee Night Page: It was discussed and agreed to add in a calendar format if possible to the page and post upcoming coffee night dates well in advance. As well, to add in a possible rotating weekend coffee meet for either Saturdays or Sundays to help boost membership.
• Atlantic Chrysler: It was discussed and agreed that the chapter will move forward to work with them for potential events and/or considerations for Members. Members currently Involved; Ray, Kevin, Leigh.
• ProBoards ( NSJC Forum): It was discussed and agreed that the use of the ProBoards platform should be utilized at members discretion, but that all Members be involved in a ProBoards 101 type discussion if the help is required. Later agreed to do the same for Facebook as needed.
• Tee Shirts: It was discussed and agreed that Tee Shirt ordering should proceed with purchase to be paid entirely by Members that are buying them. No cost to the Club.
• 5 min break
Discussion
Open discussion was largely about the Facebook pages and it was agreed that the removal of the RUNS page would happen. 1) The run details,ie: Meet Location, Date, Time and rough geographical location, are to be posted in the COFFEE Night page with no direct mention of exact trail location. 2) All pics posted on the coffee night page are to be COFFEE NIGHT RELATED ONLY. 3) All precise details of our runs are ONLY to be posted on Either the Members Only page or the Forum. 4) All TRAIL pics are to be posted on either the Members Only or Forum pages. 5) Details of exact run location will be made by ANY active Member if requested by a NON-Member, at the Members' discretion. NOTE: RE-OPENED FOR FURTHER DISCUSSION AND VOTE VIA FACEBOOK
Additionally, it was discussed and agreed we will make changes to the elimination of old banners floating around, In the future, New members will be asked to remove their banner prior to their Jeep being sold. As well, Stephanie and Jared have offered to look into any legal way to enforce this if necessary.
VOTING OF THE EXECUTIVE
All Positions Were Available
President- John Snyder
Vice President- Aaron Crossman
Secretary- Blake Haley
Treasurer- Stephanie Brent
TrailMasters- Kevin Boutilier and Chris "Monster" Fraser
Membership Coordinator- Leigh Mader
All Positions were voted on and passed by Membership by majority vote.
Final item discussed: Jam Committee- None to be formed at this moment.
Meeting Closed at 3:20 p.m.
Potluck Dinner is Served
!